Contacts

President

Kim Ayers, Human Resource Mgr.
Lewis, Longman & Walker
515 N. Flagler Dr., #1500
West Palm Beach, FL 33401
561.640-0820
kayers@llw-law.com

Job Board

Susan Gavsie – Chair
T: 561.650.8336
susan.gavsie@hklaw.com

Kim Ayers – Board Liaison

Employment Opportunities

Palm Beach County Association of Legal Administrators Employment Opportunities

Submit postings to employment@pbcala.org

                                                                                   

POSITION TITLE:  Records/Admin Clerk

LOCATION:  West Palm Beach

JOB DESCRIPTION:  Gunster Law Firm seeks a part-time (15 hours/week) Records/Admin Clerk in its West Palm Beach office. This position will provide day-to-day administrative support to the Records Department, maintain and update physical files and digital records, complete address changes, assist with the creation of the daily conflicts report and document verification.

CONTACT INFORMATION:  Interested candidates should submit their resume to Angie Coker at acoker@gunster.com.

POSTING DATE:  July 13, 2018

                                                                                                        

POSITION TITLE:  Legal Administrative Assistant

LOCATION:  West Palm Beach

JOB DESCRIPTION:  Gunster Law Firm is seeking a Litigation Legal Administrative Assistant with 5+ years’ experience in a medium to large size law firm. This position will provide interim coverage for other Legal Administrative Assistants during leaves and vacations and will also provide support, as needed, for large projects. We are looking for a highly organized team player with strong computer and communication skills. Must have a solid understanding of E-filing, the FL Rules of Civil Procedure and Federal Rules of Civil Procedure. This is a full-time position with benefits.

CONTACT INFORMATION:  Please email  resume in pdf format with your salary requirements to Angie Coker at acoker@gunster.com

POSTING DATE:  July 13, 2018

                                                                                                        

POSITION TITLE:  Office Administrator

LOCATION:  Fort Lauderdale

JOB DESCRIPTION:  Wicker Smith O’Hara McCoy & Ford, P.A. seeks an Office Administrator for its Fort Lauderdale office. The right candidate will have responsibility for the daily execution of firm policies and procedures; administrative operations of the office; and develop and implement key firm and office initiatives. He or she will collaborate with a management team that includes the administrators of the firm’s seven other offices. The Office Administrator interacts with lawyers and other professionals on a daily basis.

The Office Manager coordinates all local functions with the appropriate firm-wide administrative staff. Responsibilities include: supervision of non-attorney personnel; hiring and employee relations; coordinating new staff and attorney hiring process; maintaining firm standards and practices related to use of office space; delivery of office services including records coordination; and assisting IT department with local IT issues.

Bachelor’s degree and minimum of 5 years management / supervisory experience in a law firm, legal department or professional services firm preferred. Qualified candidates will have strong leadership, organizational, client service, and oral and written communication skills.  Ability to multi-task and manage personnel and interpersonal issues. Microsoft Word and Excel proficiency required.

CONTACT INFORMATION:  If you are interested in joining us in this position, please send your resume with salary requirement to Sharon Owen at sowen@wickersmith.com  EOE M/F/D/V

POSTING DATE: July 13, 2018

                                                                                                        

POSITION TITLE:  Medical Malpractice Paralegal

LOCATION:  Palm Beach Gardens

JOB DESCRIPTION:  Domnick Cunningham & Whalen is seeking a Paralegal with at least 8 years of experience in Medical Malpractice Pre-Litigation and Litigation.  Ideal candidate must be highly organized, professional, conscientious, and assertive.  Experience in a high pressure law firm and paperless environments a plus.  Trialworks experience is a plus. Must have excellent proficiency in Microsoft Outlook and Word.

CONTACT INFORMATION:  Please email a cover letter and resume in pdf format with your salary requirements to Diana@dcwlaw.com.  No phone calls or faxes please.

POSTING DATE:  July 3, 2018

                                                                                                        

POSITION TITLE:  Sr. Intake Coordinator

LOCATION:  West Palm Beach

JOB DESCRIPTION:  Searcy Denney Scarola Barnhart & Shipley, P.A. (www.SearcyLaw.com) is a nationally recognized trial law firm committed to protecting and defending the rights of people injured through negligence, improper conduct, deceit or abuse of power. The firm has represented clients in courtrooms throughout Florida and across the nation, for over 40 years.

The West Palm Beach office is seeking a service-oriented Sr. Intake Case Specialist who is empathetic, possesses excellent listening skills, and is proficient in both English and Spanish.

Review the preliminary information from the Intake Coordinator and work with the potential client to gather all the circumstances and details related to the potential case. Prepare the potential client’s intake paperwork and input the information in the case management system.

  • Conduct internet and external research as needed and appropriate.
  • Conduct internal conflict research on all potential new cases.
  • Make decision to either accept or turn-down the case.
  • Work closely with legal teams in assigning new case to ensure a smooth process.
  • Add value to the intake process by providing careful evaluation and appropriate recommendations.
  • Contact all potential incoming clients via the firm’s website, email and US mail.
  • Meet with all potential client walk-ins.
  • Conduct and follow up on potential client intake consultations.
  • Follow all firm guidelines and requirements.
  • Other duties as assigned.

Education, Qualifications, and Certifications:  High school diploma or GED required. Associates degree or higher preferred.

Experience:  Five or more years of experience in legal, medical or insurance claims field required.  Experience using Microsoft Office Suite (Word, Excel, etc.) required.

Bi-lingual in English and Spanish required.

Trial Works experience preferred.

CONTACT INFORMATION:  Interested candidates should submit their resume to Michelle Kovacs at mkovacs@searcylaw.com

POSTING DATE:  June 27, 2018

                                                                                                        

POSITION TITLE:  Associate Attorney

LOCATION:  West Palm Beach

JOB DESCRIPTION:  Searcy Denney Scarola Barnhart & Shipley, P.A. (www.SearcyLaw.com) is a nationally recognized trial law firm committed to protecting and defending the rights of people injured through negligence, improper conduct, deceit or abuse of power. The firm has represented clients in courtrooms throughout Florida and across the nation, for over 40 years.

We are looking for a licensed attorney with judicial clerkship experience and/or 2- 4 years of experience in personal injury, medical malpractice and/or product liability. Those that graduated from law school at the top 10% of their class are strongly preferred. Spanish speaking or ability to speak multiple languages is preferred.

The Associate Attorney’s responsibilities will include taking depositions, court appearances, drafting various motions, and oversight so that all cases move smoothly through the litigation process. S/he will be working in a fast paced, high-volume practice and will be required to do some travel.

The candidate must be organized and willing to work on multiple cases of varying complexity along with the passion and desire to try cases to verdict.

The position of Associate Attorney is a full-time position with competitive benefits.

CONTACT INFORMATION:  Candidates are encouraged to submit their resume, law school transcript and writing sample to Michelle Kovacs at mkovacs@searcylaw.com.

POSTING DATE:  June 27, 2018

                                                                                                        

POSITION TITLE:  Law Clerk – Trusts and Estates

LOCATION:  Boca Raton

JOB DESCRIPTION:  Boutique trusts and estates practice seeks a part-time law clerk that is detail oriented, has excellent time management skills, strong organizational skills and an outstanding work ethic. Salary commensurate with experience.

IMMEDIATE OPENING.

Skills/Qualifications:

This part-time position requires a very organized and detail oriented candidate who is able to work in a fast-paced environment. Experience with Microsoft Word is required.

Duties:

  • Files all client related documents, maintains and closes client files.
  • Photocopies, scans and mails documents.
  • Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
  • Maintains conference room and kitchen.

Required Application Materials:

Please submit your resume and include your salary expectations.

Required education:

  • High school or equivalent required.

CONTACT INFORMATION:  Tiffany Child, Firm Administrator, tchild@bellersmith.com

POSTING DATE:  June 27, 2018

                                                                                                        

POSITION TITLE:  Full-Time Bilingual File Clerk

LOCATION:  Palm Beach Gardens

JOB DESCRIPTION:  Palm Beach Gardens law firm seeks a Full Time Bilingual File Clerk/Office Assistant (Weekdays, 8:30 a.m. to 5:00 p.m.). Must be fluent in English & Spanish. Minimum 1-year office experience, preferably in a law firm environment. Position requires excellent organizational skills, MS Office/Adobe proficiency. Candidate must also have excellent driving record as use of personal automobile will be required. Duties listed below. Please e-mail resume.

  • Perform various Mail Center activities (sorting, metering, folding, inserting, delivery, pickup, etc.)
  • In-house copying, filing, and bulk scanning
  • Backfill for front receptionist. Capable of handling multi-line phone system, greeting visitors, and hospitality duties
  • Perform data entry tasks from a paper and/or document image
  • Lift heavy boxes, files or paper when needed, which may be up to 50 lbs.
  • Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
  • Demonstrate flexibility in satisfying customer demands in a high volume, production environment
  • Consistently adhere to all business and safety procedure guidelines
  • Take direction from supervisor or site manager
  • Maintain all logs and reporting documentation; attention to detail
  • Participate in cross-training (filing, appointment scheduling, etc.)
  • Ability to multi-task and manage multiple priorities and deadlines is critical
  • Operating and troubleshooting mailing, copy, and scanning equipment
  • Create excel spreadsheets, mail merge projects and word documents
  • File and supply inventory management
  • Handle time-sensitive material (i.e. confidential, urgent packages)
  • Maintain high degree of quality control and validation of the completed work
  • Identify, classify, and sort documents electronically
  • Light housekeeping
  • Perform other tasks as assigned

CONTACT INFORMATION:  jobs@devorelawgroup.com

POSTING DATE:  June 27, 2018

                                                                                                        

POSITION TITLE:  Legal Secretary – Real Estate

LOCATION:  Tampa

JOB DESCRIPTION:  GrayRobinson, P.A., a Florida law firm with 14 offices has an immediate opening in our Tampa office for a Legal Secretary/Administrative Assistant with extensive experience in complex commercial real estate transactions for one very busy Shareholder in our Real Estate Department. Ideal candidate must have attention to detail, strong computer skills, and the ability to multi-task in a fast paced work environment.

Some of the attributes that we are looking for are the following:  •  Ability to understand, edit and proof various documents related to conveyances, acquisitions, leases and financing •  Assist with the closing process including organizing final closing documents, reviewing final closing documents for proper execution, accuracy and completeness, recording documents, drafting correspondence and organizing and preparing closing binders •  Basic understanding of title insurance and survey •  Calendaring critical dates and reminders •  Organization and maintenance of both electronic and physical client files •  Ability to interface with clients and other members of the Real Estate Team.

We offer a highly competitive salary and comprehensive benefits package.

CONTACT INFORMATION:  Please send resume with salary requirements in confidence to: Lenita McFeron, Orlando Office Administrator, at Lenita.McFeron@gray-robinson.com.

POSTING DATE: June 22, 2018

                                                                                                        

POSITION TITLE:  Legal Administrative Assistant

LOCATION:  West Palm Beach

JOB DESCRIPTION:  Downtown West Palm Beach law firm has an opening for a Legal Administrative Assistant.  Must have a minimum of 5 years’ civil litigation experience, preferably personal injury, family law and commercial litigation.

Candidate must be highly self-motivated, have a can-do attitude, a disciplined and energetic self-starter who is willing to take on projects and have the ability to work under pressure, prioritize projects, work in a team environment, and work with a balanced combination of accuracy and a sense of urgency.  Must have the ability to follow-up on items and be detail oriented.

Ideal candidate should have excellent organizational, grammar, typing, computer and phone skills, and be very proficient in Microsoft Word, Outlook, and Excel.  Practical knowledge of e-Portal, PACER and CME/CF e-filing required. Candidate will have experience in preparing documents for attorney review, monitor calendars, meet court deadlines, and communicate with clients, attorneys and staff.

Responsibilities include (but not limited to):

Open client files, typing pleadings and documents, calendar court deadlines, photocopying, scanning incoming mail, schedule meetings, answer overflow phones, make travel arrangements, update file contacts, assist with firm events, enter attorney time in accounting software.

Salary based on experience.  Excellent working environment and benefits in a non-smoking office.  After a 90-day probationary period, the firm offers a generous benefits package, including company paid health insurance, 401(k)/Profit-Sharing Plan, vacation/PTO and discretionary bonuses.

Reliable transportation and valid drivers’ license required.

Hours: M-F 9:00 – 5:30 p.m.

Some overtime is required.

CONTACT INFORMATION:  Please submit your résumé in Word or PDF format to be considered for an interview to: employmentPBG@gmail.com.

POSTING DATE:  June 21, 2018

                                                                                                        

POSITION TITLE:  Litigation Legal Assistants

LOCATION:  West Palm Beach

JOB DESCRIPTION:  Cole, Scott & Kissane, an AV-rated litigation firm, is seeking full-time, experienced litigation legal assistants for its West Palm Beach office. Insurance defense experience is preferred.  Qualified candidates must be familiar with court procedures and have extensive experience scheduling, drafting legal documents, and filing pleadings in state and federal courts.  The ability to multi-task and stay calm under the pressure of multiple deadlines is essential.  The candidate must have good written and verbal communication skills, good common sense, excellent problem solving skills, must be organized, detail-oriented, work well under pressure, and have a good attendance record. Cole, Scott & Kissane offers excellent benefits including 20 days of PTO, 401(k), and paid parking, as well as your choice of health, dental and vision insurance, life insurance, long term care insurance, and more.

CONTACT INFORMATION:  Qualified candidates should send resumes to: resumes.wpb@csklegal.com.

POSTING DATE: June 21, 2018

                                                                                                        

POSITION TITLE:  Experienced Litigation Associate

LOCATION:  West Palm Beach

JOB DESCRIPTION:  The AV rated firm of Cole, Scott & Kissane, P.A. is expanding and seeking experienced litigation associates for its West Palm Beach office. All applicants should have at least one year of litigation experience and be admitted to practice in the State of Florida.  Insurance defense experience is preferred.  CSK offers competitive salaries, excellent benefits that include 20 days of PTO, as well as your choice health insurance, dental insurance, life insurance, long and short term disability, long term care, 401k and more.  Strong academic credentials, excellent research and writing skills are required.

CONTACT INFORMATION:  Only candidates meeting these requirements should send a resume and writing sample to resumes.wpb@csklegal.com.

POSTING DATE:  June 21, 2018

                                                                                                        

POSITION TITLE:  Med Mal Litigation Paralegal

LOCATION:  Palm Beach Gardens

JOB DESCRIPTION:  Cohen Milstein is one of the country’s premier law firms for complex civil ligation on behalf of plaintiffs. With over 90 attorneys and seven offices, we specialize in groundbreaking and high-stakes litigation concerning antitrust, civil rights, consumer protection, employee benefits, international human rights, securities, and matters representing state attorneys general in civil law enforcement investigations.

We are seeking a full-time Medical Malpractice Paralegal for our Palm Beach Gardens, Florida office to provide legal assistance and support. This position requires attention to detail, strong analytical and interpersonal skills, the ability to work self-sufficiently with minimal supervision and handle multiple priorities. Additional responsibilities include but are not limited to, reviewing and indexing documents, prepare discovery and responses, work with experts, independently perform tasks coordinate/schedule calendars and perform tasks both as a paralegal and legal assistant.

Qualifications:

  • A four-year degree and/or Paralegal Studies Certificate
  • 5-7 years of medical malpractice and litigation experience
  • Working knowledge of State and Federal Court Rules of Court
  • Exceptional organizational skills and strong writing skills
  • Must have excellent attention to detail
  • Proficient in Microsoft Office products
  • Experience with internet research, LEXIS/NEXIS and Westlaw;
  • Familiarity with Trialworks Software is a plus

CONTACT INFORMATION:  Cohen Milstein is an equal-opportunity employer. We encourage women, minority and other diverse candidates to apply.

For consideration, please submit a cover letter and resume via email to careers@cohenmilstein.com. Be sure to indicate “Med/Mal Paralegal” in the subject line.

POSTING DATE:  June 14, 2018

                                                                                                        

POSITION TITLE:  Associate with 2-4 years Civil Litigation Experience

LOCATION:  Richman Greer West Palm Beach office

JOB DESCRIPTION:  Excellent research and writing skills are necessary. Please send a writing sample with your resume.

CONTACT INFORMATION:  pjimenez@richmangreer.com

POSTING DATE: June 7, 2018

                                                                                                        

POSITION TITLE:  Bookkeeper

LOCATION:  West Palm Beach

JOB DESCRIPTION:  Reliable and self-motivated Full Charge Bookkeeper with law firm experience for a busy mid-sized insurance defense firm.  Duties include general ledger through trial balance, financial statements, bank reconciliation, accounts payable, accounts receivable, payroll processing, and other bookkeeping related tasks.  Juris experience preferred.  Salary based on experience.  Excellent benefits package.

CONTACT INFORMATION:  Email resume to LawFirmEmploymentApp@gmail.com

POSTING DATE:  June 7, 2018